Welcome to the 2018 INTO ORBIT Season! On this page you can access instructions and information related to Pre-Qualifier and Qualifier Event Registration. Please refer to the bottom of this page for Registration Policies and Frequently Asked Questions.
Registration will open for events on (PLEASE NOTE PAYMENT OF THE LEAGUE FEE IS REQUIRED *BEFORE* YOUR TEAM WILL BE ABLE TO REGISTER FOR EVENTS. PLEASE SEE BELOW):
Coach Conference: Monday, September 17, 2018 at 8:00 AM EST
Pre-Qualifier Events: Monday, October 1, 2018 at 8:00 AM EST
Qualifier Events: Monday, October 15, 2018 at 8:00 AM EST
All available events will be communicated to teams via email and are available on the Calendar as scheduled.
QUESTIONS OR HELP: For support regarding registration, please contact Joyce Walters at Joyce@CentralFloridaRobotics.org or (833) 353-4778 x701.
LEAGUE FEE - PAYMENT REQUIRED
All teams must pay the Central Florida League Fee in order to participate in events. CLICK HERE TO ACCESS THE LEAGUE FEE PAYMENT GATEWAY.
**Teams will not have access to register for events without first paying for the League Fee**
POLICIES & FREQUENTLY ASKED QUESTIONS
Why Tournaments: An official FIRST® LEGO® League Event is the opportunity for teams to celebrate their accomplishments throughout the season. Through participation, teams will have a fun and energetic experience while getting feedback on their achievement of the FIRST LEGO League objectives.
About Pre-Qualifier Events: Pre-Qualifier events are an opportunity for teams to get practice attending tournaments before they attend a Qualifier event. These events are particularly important for new teams and teams who would like to get a preview of how they will do at a qualifying tournament.
About Qualifier Events: Qualifier events are Tournaments where teams can qualify to advance to higher levels of competition. In the Central Florida region, teams advance from qualifiers to the Central Florida Regional Championship if they meet certain criteria. From the Regional Championship, 2 teams will advance to the FIRST LEGO League World Festival in Houston, Texas. Other teams will advance to special Open-World Invitational events or the Florida Invitational that will be held in May. Read more about FIRST LEGO League Events here.
Policies related to Event Registration and Tournament Assignments:
All registered teams in the Central Florida region are required to pay the league fee in order to participate in any Central Florida events (Kickoff functions, Coach Conference, Pre-Qualifier or Scrimmage Events, Qualifiers, Special Events and Outreach Functions and the Regional Championship). By registering for events or paying for the league fee, you and your team agree to these policies and any other policies found in our Season Success Manual. The following policies apply to the League Fee and Event Registration:
Required Fee: All teams are required to pay the League Fee to participate in any events.
No Refunds or Transfers: The League Fee is non-refundable and non-transferable.
No Pro-rating: The League Fee is an inclusive bulk fee that enables participation in a Pre-Qualifier and Qualifier Event. Should a team decide they do not want to attend one of the events covered through the League Fee, the League Fee will not be pro-rated.
Guaranteed Participation: All teams are guaranteed participation in a Pre-Qualifier and Qualifier Event. However, the event the team is registered for may not be of their listed preferences.
Assignments are Final: Once an assignment has been made for any event, it is final and will not be changed except as expressly set forth below.
Wait list Policy: Teams unable to register for the event they would like to attend may contact us to be considered for the wait list and we, at our sole discretion, may place the team on the waitlist. The wait list will not be filled in order of request for wait list status but rather in order of team need as determined by each situation and on a case-by-case basis at our sole discretion. Other factors may influence our ability to offer wait list slots or to offer a wait list at all for a particular event, so each request is handled on a case-by-case basis.
Registration Preferences: Teams can indicate preference for up to 3 events but are limited to attending 1 Pre-Qualifier and 1 Qualifier Event. This limitation does not apply to supplemental seasonal events, including the Coach Conference, Kickoff Events, Team Advancement Practice Events (TAPE), or any other special event.
Overfilling: We do not “over-fill” events. Team capacity is set by a contractual agreement between Central Florida Robotics and the event hosts based on team concentrations and venue safety constraints.
Rookie/Veteran Preference: We do not give preference to rookie or veteran teams when making event assignment decisions.
Registration Issues: In the event of technical difficulties encountered with registration, Central Florida Robotics will notify teams via a team blast to explain the issues and place registration on hold. A new registration date and time will be communicated via a team blast and teams will be given at least 3 days’ notice, including at least 1-full business day of notice for a new registration date and time. Previous registrations made when technical difficulties were encountered will be wiped and not apply.
Pre-Qualifier Assignment Policy: Pre-Qualifying (“Scrimmage”) or Practice Event Assignments are made and based solely on the timestamp the application was submitted. Registration opens at the time outlined above and every team is automatically assigned to the event they request (in order of preference indicated), based on their timestamps, until the events are full.
Qualifier Assignment Policy: Qualifying Event Assignments are made based, first, on the timestamp of your registration. The second factor considered is keeping multiple teams coached by the same individual together. Finally, we take into account geographical location to try and prevent teams from traveling long distances to attend events (but sometimes, unfortunately, this is unavoidable) so we strongly emphasize the importance of submitting your event application(s) as soon as registration begins.
Preferences Unavailable: If all events that have been indicated as a preference are full, Central Florida Robotics will contact the Primary Coach of a team and offer a different event with openings instead. This event may or may not be in close proximity or the date desired, however, we again emphasize the importance of registering in a timely manner.
Event Drop Policy: It is important for teams to understand that all Tournament Hosts and Event Managers are volunteers and giving many hours of their time to provide them with a fantastic tournament experience that allows all FIRST® LEGO® League Participants to celebrate their accomplishments and enjoy a journey of discovery. For this reason, once a team commits to attend any Pre-Qualifier or Qualifier Event and the assignment has been confirmed by the Program Staff, the team is required to attend the event. Except under extreme circumstances, which must be approved by the Regional Program Staff, teams are required to attend every event to which they are assigned. If the team did not want an assignment, they should not have applied to attend the event. If a team drops or cancels from any event after they have received an official confirmation of assignment, the following policies are in effect:
The team must find a replacement team to fill their spot; OR
The team will pay the registration fee for their attendance, even if they are not attending the event.
If the team fails to pay the registration fee or find a replacement team, it will be considered a serious violation of Gracious Professionalism® and the team will be disqualified from advancing beyond a Qualifier Event (to the Regional Championship or beyond). Teams who are unable to make the event must notify the Tournament Director or Event Manager and the Regional Program Staff by contacting Joyce@CentralFloridaRobotics.org at least two weeks prior to the event.
Event Cancellation Policy: The safety of all program participants is our upmost priority. In the event of inclement weather, or another circumstance that could adversely affect the safety of any participants, Central Florida Robotics, at the discretion of the Event Operations Manager, Operational Partner, Tournament Director, and Venue Staff, may cancel an event. If a cancellation occurs, Coaches and Volunteers will be notified by email and phone based on the contact information listed in the FIRST Dashboard/Volunteer Registration System. Central Florida Robotics will work with the Venue and Tournament Director to reschedule the event, if possible, or will work to make other accommodations for teams as necessary to ensure a globally consistent FIRST program experience.